An individual who wishes to provide public comment must sign up with the Secretary of the University in advance of the meeting, stating his or her name, affiliation with the university or other group, and topic to be discussed. Sign-up may be available on the Board's website, and a sign-up sheet will be available at each meeting. Sign-up via the Board's website must be made at least 48 hours in advance of the schedule start of the meeting.
Unless otherwise indicated on the agenda or by the Chair, each public comment period will be no more that 15 minutes in length with a limit of three minutes per speaker. The Chair may call individuals out of order of sign-up to ensure that different viewpoints are heard during the public comment period. The Chair may require that a group designate one spokesperson to make comments. Those who sign up and are not called are invited to share their comments in writing. Such written comments shall become part of the Board record and shall be distributed to the Trustees. The public comment period is complete when all the public comments have been provided or the public comment period expires, whichever occurs first.
Board Statement Number 1 – Statement on Conduct of Public Meetings – Section 4.3 and 4.4